Privacy & Cookie Notice
Last Updated: September 5, 2025
Who are we?
Present Data Limited (“Company”, “we,” “our,” or “us”), is a company registered in England and Wales under registration number 16596068 and registered address 3 Chandler Close, Reading, Berkshire, United Kingdom, RG30 4DW.
We are the Data Controller for the purposes of this Privacy Notice. This Privacy Notice relates to this website https://www.presentdata.co.uk/ (the “website”).
What is this Privacy Notice for?
We are committed to respecting your privacy and protecting your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Notice gives you information about how we will use personal data and other private information collected by or provided by you to Present Data. When we refer to ‘personal data’ in this Privacy Notice it means any information that relates to you from which you can be identified. This Privacy Notice governs the processing of your personal data, including in connection with your use of our Site, so please read it carefully.
What Personal Data may we collect?
We may collect and process the following types of personal data, which are generally business-to-business (B2B) in nature:
- Identity Data: Your name, job title, and company name.
- Contact Data: Your email address, business address, and telephone number.
- Financial Data: Bank account details for payment purposes (for clients only).
- Communication Data: Records of our email correspondence, meetings, and phone calls.
- Website Usage Data: Information about how you use our website, collected through cookies and analytics tools (e.g., IP address, browser type, location).
We do not process any special categories of personal data (e.g., data revealing racial or ethnic origin, political opinions, religious beliefs, or health data).
How do we collect your data?
We collect data from you in the following ways:
- Direct Interactions: When you contact us via email, phone, or a contact form on our website.
- Networking: Through professional networking events or business introductions.
- Website Usage: Automatically as you interact with our website through cookies.
Cookies
A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information.
We use the following types of cookies:
Essential Cookies
These cookies are necessary for the website to function properly. These are always active.
These cookies are essential for our website to work and cannot be switched off in our systems. They are usually set in response to actions you have taken, such as setting your privacy preferences, logging in, or filling out forms.
Why we use them: They enable core functionality like security and accessibility.
How to control them: You can set your browser to block or alert you about these cookies, but some parts of the site will not work.
Performance & Analytics Cookies
What they are: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site.
Why we use them: The information gathered is aggregated and anonymous. It helps us understand user behaviour to make our website better.
How to control them: If you do not allow these cookies, we will not know when you have visited our site and will not be able to monitor its performance. You can switch off Performance and Analytics Cookies by clicking ‘Decline’ on the Cookie Banner.
What are our lawful bases for processing?
We shall only use your personal data where we have a legal basis to do so. The main legal bases we rely on are:
- Performance of a Contract: To provide the consultancy services you have contracted us for, including sending invoices and managing our business relationship.
- Legitimate Interests: To run our business effectively. This includes:
- Responding to your enquiries and managing client relationships.
- Marketing our services to you where there is a clear business interest (e.g., sending relevant updates on data privacy or AI governance).
- Protecting our business against fraud and security risks.
- Consent: In certain circumstances, we may ask for your explicit consent to use your data (e.g., to send you a specific marketing newsletter). You have the right to withdraw this consent at any time.
How do we use your data?
We use the data we collect for the following purposes:
- To Provide Services: To fulfil contractual obligations and provide expert advice and services in data privacy and AI governance.
- To Communicate: To respond to your queries, provide business updates, and keep you informed of our services.
- For Business Operations: To manage our accounts, maintain business records, and comply with legal obligations.
- For Marketing: To inform you about new services or insights that may be of interest to you, in line with our legitimate business interests. You can opt-out of these communications at any time.
Data Sharing
We shall never sell your personal data to any third party. We may share your data with trusted third-party service providers who assist us in running the business, such as:
- Cloud storage providers to store our business data securely.
- Email service providers to manage our professional communications.
- Accountants and lawyers for professional advice.
- Payment processing services to handle financial transactions.
All third parties are required to protect your personal data in accordance with strict legal and contractual obligations.
Data Security
We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. Access to your personal data is limited to the Company and necessary third-party service providers.
International Data Transfers
We may use cloud services or other providers that store or process data outside of the UK and the European Economic Area (EEA). When this occurs, we ensure that appropriate safeguards are in place to protect your data, such as using Standard Contractual Clauses (SCCs) approved by the UK government.
Data Retention
We shall only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- For clients: We shall retain your data for a period of up to six years after our business relationship ends, for accounting and legal purposes.
- For marketing contacts: We shall retain your data for as long as there is a clear business interest, or until you request its removal.
Your Legal Rights
Under the UK GDPR, you have the following rights regarding your personal data:
- The right to be informed: You have the right to be told how your data is being used.
- The right of access: You have the right to request a copy of the personal data we hold about you.
- The right to rectification: You have the right to have inaccurate personal data corrected.
- The right to erasure: You have the right to have your data deleted in certain circumstances (also known as the "right to be forgotten").
- The right to restrict processing: You have the right to ask us to stop processing your data in certain circumstances.
- The right to data portability: You have the right to receive your data in a structured, commonly used, and machine-readable format.
- The right to object: You have the right to object to our use of your data, particularly for direct marketing purposes.
To exercise any of these rights, please contact us using the details provided here:
Your Right to Complain to the ICO
If you are not satisfied with our response to a data privacy request or believe we have processed your personal data unlawfully, you have the right to lodge a complaint with the ICO:
Information Commissioner's Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Helpline number: 0303 123 1113 ICO website: www.ico.org.uk
Changes to This Privacy Notice
We may update this Privacy Notice from time to time. The latest version will always be available on this website, and we shall take reasonable steps to notify you of any significant changes.